Bonnier Business Polska

Bonnier Business Polska: Combining tradition with innovation thanks to G Suite


case study

name:

Bonnier Business Polska

trade:

Media

implemented service:

G Suite Basic

number of licenses:

400

favorite tools:

Gmail, Docs, Calendar, Meet

About client

The tradition of Bonnier brand started over 200 years ago – as a small family bookshop set up in 1804. Today Bonnier Business Group is a media enterprise composed of 175 companies that together employ over 11,000 people in 16 countries. Polish branch has offices in a few cities in Poland, so fluent remote cooperation is essential for its success.

Bonnier Business Poland is one of the biggest media group from the finance and economy sector. It’s aspiring to be the first source of information for Polish entrepreneurs and investors. To position itself as a leader in this specific niche, the company is conquering three key areas: press, news portals and business events. They publish 4 specialistic periodical journal, run 13 business-related web services and organise events that gather the most influential Polish entrepreneurs. 

Bonnier Business Polska w liczbach:

over 400

employees

over 20 years

years in Poland

50 mln

visitors per month

4 mln

users per month

Most of the employees welcomed G Suite with opened arms as an expected change for the better. We’ve dispersed the doubts of the rest by providing them with practical training.

An email system that employees were using for many years had no mobile app for smartphones – additional software wouldn’t be economically viable.

Gmail mobile app

The choice of G Suite ensured access to mobile apps with business accounts to all employees – no matter what kind of operating system or the device they’re using, field reporters and office workers have equal access to information.

Bonnier is a mother-company for many brands. Before G Suite, every employee had an address with only one domain, and if the sender made any mistake, then the message didn’t reach the recipient.

Aliases in Gmail

Now separate domains for groups of employees are not a problem. The whole company has one G Suite instance, so management is streamlined, and most of the employees have aliases. No matter if the email is sent to @pb.pl, @bankier.pl or @bonnier.pl – message will be delivered without obstacles.

One person in the building was managing conference rooms and had the calendar of reservations. To book a meeting, an employee had to approach this person in advance to find a date that will fit the schedules of all participants. It was a long and ineffective process for all parties involved. Organizing video conferences also wasn’t easy due to the fact that every department was using different software.

Google Meet and Calendar

G Suite enabled employees to organise meetings and video conferences. Calendar made booking conference rooms easy, because admin listed all of the rooms as resources – from that point, every employee could see and book a date from their desktop or mobile app, and invite other participants via automatic email notifications. Bonnier has a few localisations in Poland, so Hangouts Meet proved to be extremely useful for internal communication – once that company stopped using other types of video conference software, the flow of information within the organisation became more fluid than ever before.

Publishers, journalists and editors spend most of their working hours reading or writing text. They’ve been using traditional, local office productivity software that had no built-in options of cooperation. Every time they needed to forward a text file to someone else, they had to use a flash drive or send it as an email attachment. Security measures required that if employees had to access files from outside the office, they had to use VPN – it was an inconvenient complication for people who wanted to work remotely, during a business trip, or create reports in the field.

Google Docs

Text editor app included in G Suite proved to be a perfect tool of work in a media group company. Publishers, journalists and editors gained constant access to their files from any place in the world, and they can now easily share them. Real-time cooperation in files became a daily practice at Bonnier. Suggestions, comments, advance editing options and wide availability of this tool are appreciated not only by creative departments but also by technical ones. E.g. IT department uses Docs to create clear reports for the management. The whole company achieved a completely new standard of convenient cooperation, and now they declare that they couldn't live without it.

The previous solution was used as an email system. All of the other tools were selected separately and were not implemented globally – some departments used software that was not compatible with solutions prefered by others. That caused hermetic ways of internal communication to arise in a few departments. Some used email, others dropbox or flash drives, and there were a few who were connected via free online communicators. Many different file formats and sharing methods were the roots of many misunderstandings.

Coherent work environment

Bonnier Business abandoned office productivity tools and communicators from outside G Suite. Docs are the leading text editor, Hangouts Meet is the main communication tool, and Calendar keeps all the schedules in check – it completely replaced archaic paper planners, which made Bonnier not only more productive, but also more eco-friendly. A few employees still use other software individually but G Suite became a default option.

Email service that Bonnier was using before required frequent actualisations, constant monitoring of anti-spam and anti-virus safety measures and server efficiency management. Every week a few work hours of IT specialists was dedicated to system maintenance.

Google Cloud

With G Suite, managing user accounts is easier than ever before. There’s fewer management tasks, so a single admin can take care of hundreds of accounts. IT department doesn’t have to spend time on server maintenance – reliability of the infrastructure is guaranteed by Google.

Results

Comprehensive migration of all the data took about three months due to the need for an advanced configuration of a few domains of this country-wide company. Also, migration from the old system proved to be more tricky than anticipated. Luckily, all went well thanks to joined forces of Bonnier IT department and cloud specialists from Fly On The Cloud. 

 

“I have nothing to complain about – consulting and implementation service was impeccable. Mateusz Duiwe was recommended to me by Google in Ireland as a person who can help me with the migration, so he was a key frontman of changes – we really appreciate his professional approach to the job.”

Sławomir Kobacki.

 

case study

name:

Bonnier Business Polska

trade:

Media

implemented service:

G Suite Basic

number of licenses:

400

favorite tools:

Gmail, Docs, Calendar, Meet

Bonnier Business Polska: Combining tradition with innovation thanks to G Suite

About client

The tradition of Bonnier brand started over 200 years ago – as a small family bookshop set up in 1804. Today Bonnier Business Group is a media enterprise composed of 175 companies that together employ over 11,000 people in 16 countries. Polish branch has offices in a few cities in Poland, so fluent remote cooperation is essential for its success.

Bonnier Business Poland is one of the biggest media group from the finance and economy sector. It’s aspiring to be the first source of information for Polish entrepreneurs and investors. To position itself as a leader in this specific niche, the company is conquering three key areas: press, news portals and business events. They publish 4 specialistic periodical journal, run 13 business-related web services and organise events that gather the most influential Polish entrepreneurs. 

Bonnier Business Polska w liczbach:

over 400

employees

over 20 years

years in Poland

50 mln

visitors per month

4 mln

users per month

Challenges

Solutions

Lack of mobile solutions
Gmail mobile app
An email system that employees were using for many years had no mobile app for smartphones – additional software wouldn’t be economically viable.
The choice of G Suite ensured access to mobile apps with business accounts to all employees – no matter what kind of operating system or the device they’re using, field reporters and office workers have equal access to information.
Many domains – one email server
Aliases in Gmail
Bonnier is a mother-company for many brands. Before G Suite, every employee had an address with only one domain, and if the sender made any mistake, then the message didn’t reach the recipient.
Now separate domains for groups of employees are not a problem. The whole company has one G Suite instance, so management is streamlined, and most of the employees have aliases. No matter if the email is sent to @pb.pl, @bankier.pl or @bonnier.pl – message will be delivered without obstacles.
The outdated procedure for booking conference rooms
Google Meet and Calendar
One person in the building was managing conference rooms and had the calendar of reservations. To book a meeting, an employee had to approach this person in advance to find a date that will fit the schedules of all participants. It was a long and ineffective process for all parties involved. Organizing video conferences also wasn’t easy due to the fact that every department was using different software.
G Suite enabled employees to organise meetings and video conferences. Calendar made booking conference rooms easy, because admin listed all of the rooms as resources – from that point, every employee could see and book a date from their desktop or mobile app, and invite other participants via automatic email notifications. Bonnier has a few localisations in Poland, so Hangouts Meet proved to be extremely useful for internal communication – once that company stopped using other types of video conference software, the flow of information within the organisation became more fluid than ever before.
Difficult cooperation on text documents
Google Docs
Publishers, journalists and editors spend most of their working hours reading or writing text. They’ve been using traditional, local office productivity software that had no built-in options of cooperation. Every time they needed to forward a text file to someone else, they had to use a flash drive or send it as an email attachment. Security measures required that if employees had to access files from outside the office, they had to use VPN – it was an inconvenient complication for people who wanted to work remotely, during a business trip, or create reports in the field.
Text editor app included in G Suite proved to be a perfect tool of work in a media group company. Publishers, journalists and editors gained constant access to their files from any place in the world, and they can now easily share them. Real-time cooperation in files became a daily practice at Bonnier. Suggestions, comments, advance editing options and wide availability of this tool are appreciated not only by creative departments but also by technical ones. E.g. IT department uses Docs to create clear reports for the management. The whole company achieved a completely new standard of convenient cooperation, and now they declare that they couldn't live without it.
Mixed toolset
Coherent work environment
The previous solution was used as an email system. All of the other tools were selected separately and were not implemented globally – some departments used software that was not compatible with solutions prefered by others. That caused hermetic ways of internal communication to arise in a few departments. Some used email, others dropbox or flash drives, and there were a few who were connected via free online communicators. Many different file formats and sharing methods were the roots of many misunderstandings.
Bonnier Business abandoned office productivity tools and communicators from outside G Suite. Docs are the leading text editor, Hangouts Meet is the main communication tool, and Calendar keeps all the schedules in check – it completely replaced archaic paper planners, which made Bonnier not only more productive, but also more eco-friendly. A few employees still use other software individually but G Suite became a default option.
Time-consuming email management
Google Cloud
Email service that Bonnier was using before required frequent actualisations, constant monitoring of anti-spam and anti-virus safety measures and server efficiency management. Every week a few work hours of IT specialists was dedicated to system maintenance.
With G Suite, managing user accounts is easier than ever before. There’s fewer management tasks, so a single admin can take care of hundreds of accounts. IT department doesn’t have to spend time on server maintenance – reliability of the infrastructure is guaranteed by Google.

Most of the employees welcomed G Suite with opened arms as an expected change for the better. We’ve dispersed the doubts of the rest by providing them with practical training.

Sławomir Kobacki, CTO Bonnier Business


Results

Comprehensive migration of all the data took about three months due to the need for an advanced configuration of a few domains of this country-wide company. Also, migration from the old system proved to be more tricky than anticipated. Luckily, all went well thanks to joined forces of Bonnier IT department and cloud specialists from Fly On The Cloud. 

 

“I have nothing to complain about – consulting and implementation service was impeccable. Mateusz Duiwe was recommended to me by Google in Ireland as a person who can help me with the migration, so he was a key frontman of changes – we really appreciate his professional approach to the job.”

Sławomir Kobacki.